The United States of America Fair Labor Standards Act of 1938 is the federal law that
requires the employers to maintain necessary information on all the employees (Kavanagh et al.,
2017). The basic knowledge of the employees includes things like the number of hours worked,
pay, occupation, gender, address, and Social Security numbers but to mention a few.
The human resource information system possesses the most significant risk to the
breaching of the employee data. The HRIS can be only defined as the intersection between
information technology and human resources via human resource software. With the HRIS, the
various human resource processes and activities are automated. Some operations of the HRIS are
considered as infringing on the privacy of the employees.
There have been efforts that have been put to restrict the collection, dissemination, use,
and storage of the employee information like the Privacy Act of 1974. As it currently stands, no
federal legislation protects the employee data. The State of California is, however, one state that
passed a law to protect the privacy of the employees' data in the private companies (Kavanagh et
al., 2017). With the enactment of the legislation in California, the confidential data of the
employees in the individual organizations are in safe hands. In the event of a breach, they can
seek legal redress of the same.
The purpose of the contingency planning is to recover and react in the event the hackers
threaten the assets and the resources of an organization. Hackers are always looking for
loopholes to hack into the system of the company and use the information for personal gain or to
blackmail the organization into ransom. The contingency planning helps the organizations to
prepare for any eventuality if the hackers strike (Kavanagh et al., 2017). It makes use of both
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proactive and reactive methods to safeguard the data of the company. The three vital areas of
contingency planning include business continuity, disaster recovery, and incident response.
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Kavanagh, M. J., Thite, M., & Johnson, R. D. (2017). Human resource information systems:
Basics, applications, and future directions. Thousand Oaks, Calif: SAGE.