Stakeholder management can be defined as a systematic identification, analysis, planning, and implementation of the actions which are designed to engage with the stakeholders actively. Stakeholders can be individuals or groups of persons who have an interest in a particular project or a program because they are in one way or the other involved in the work and they are affected by the outcomes of the activities. Most projects comprise of several stakeholders who have different and at times competing for interests (Jones, 2017). Such people, in the long run, can have the critical influence of the final success or failure of the work.
The relationships that the project manager has with the stakeholders is very significant as it seriously affects the outcome of the project in some ways. Therefore, every aspect of stakeholder is managed with a lot of care. While the project manager could have a series of skills to do his management duty of the various projects, he or she still dearly needs to be much informed with the PMBOK guide to know in details the various aspects of the project and their importance or significance accordingly.
Capable managers strive to put a lot of their time into maintaining informed stakeholder engagement matrices as well as communication plans. These managers are very much aware of whom to engage at what time and for what reasons. They equally know the frequency and through which kinds of medium to secure the optimal results. These managers successfully implement the plans and adjust according to the prevailing circumstances. In the various projects, proper use of metaphors and thoughtful conversations is increasingly making significant contributions to the success and learning experiences to the kind of people involved (Jones, 2017). This study aims at outlining the critical aspects of stakeholder management.
PMBOK Knowledge Area
There several aspects that a project manager needs to be aware of. Project Integration Management which ensures that the project managers keep an eye on every particular aspect of the project and ensure that everything goes according to the plan. Project scope management is the other knowledge area which contains the milestones that are related to the project and this help the administration to keep on track. Project time management deals with one of the most challenging aspects of the project, and that is time. This aspect enables the project managers to ensure that the project is done before the deadline.
Project cost management challenges the project managers to differentiate between the success of a project and a failure of the same based on financial standing of the organization carrying out the project. This knowledge area deals with estimating the cost, determining the budget and controlling the values of the project. Project quality management allows the project managers to give much concentration to the customer requirements as that is the only way through which they can attain the required quality (Oppong, 2017). Project Human Resource management deals with organizing, leading and managing project teams which is the most valuable asset of a company.
Project communication management is another area that sees to it that all the members who are involved in the project are on the same page. Here is where the stakeholders are managed appropriately. Risk management in most projects is considered the most important in the successful completion of the projects. Effective risk management, therefore, plays a very significant role in ensuring that the project is successful (Oppong, 2017). Another knowledge area is project procurement management which covers all the areas that are related to the purchase and acquiring of the products and services that are necessary for the successful completion of a project.
PMBOK Process Groups
There are five PMBOK process groups which outline the fundamental completeness that needs to be achieved to secure useful project resources. Initiating Process group involves the process, activities as well as the skills which are required to define the start of a project entirely. This phase is critical as it determines the strength with which the project is starting (Zailani, 2016). Planning process group rolls down the processes which are required for the scope of the project and to set the strategic plans for the project and maximize the workflow in the project.
The executing process group incorporates the management of teams effectively while ensuring that the expectations are fully met. Monitoring and control process group processes the change orders, and at the same time, it addresses the ongoing budget considerations and also mitigating the circumstances that are unforeseen. The project expectations and competencies are involved in the monitoring and control process group. Closing process group ensures that the project is brought to a successful close on time and within a budget as estimated from the start of the project (Zailani, 2016). Proper closure of the project attracts good reviews and can increase future referrals by word of mouth.
Considerations for Agile Adaptive Methodologies
The blending of the waterfall and the agile methodologies are only made possible by successful project management. A concise definition of the particular roles of the various persons is one of the perfect ways of developing the initial projects and ensuring that deliverable results are achieved. Since the owner of the business acts as the representative of the customer, there is no specific way to integrate all the stakeholders’ expectations through a structured design (Lehtinen, 2018). For a better part of the project, the attitude of the stakeholders must be more formal, and the relationship that exists between the agile team and the owner of the product must be more interactive.
The fundamental principle in active principle is the fact that flexibility is usually achieved in both ways. The owner of the product needs to understand that the product cannot be merely delivered fully. The agile team needs to turn and use various aspects of waterfall technologies. Placing human interactions above everything is one principle that agile philosophy sustains and it is what is suggested to the Project Managers through the control groups and the knowledge areas (Lehtinen, 2018). However, as it has been noted previously, the most important thing is to deliver the project on time.
There is a severe problem with the traditional approach of project management because they mostly focus on the completion of the activities instead of delivery of the features of the project. The next problem is the fact that its value does not so much prioritize the work which is described by the plan to the users. When handling the initial activity in the agile project, it is fundamental to put a strong effort into defining an itemized backlog of the product (Oliveira, 2019). This will be a great way to start your project.
Spiritual principles in most cases are useful for the successful running of particular projects, and there is a need to integrate these relevant principles in running our projects from time to time. The common spiritual belief in the book of James 1:22 which implores the readers to be doers of the word and not mere listeners. In agile project management methodology, it is essential to put into practice all the phases of the project (Version, K. J. (1989). By getting to communicate with the stakeholders and building a strong customer base while establishing permanent and lasting relationships, one is putting into practice the known principles of project management.
It is amazing how the Bible speaks about quality by alluding to two builders who built on the sand and the rock respectively. And this is the contrasting difference between being a doer of the word and a hearer of the word only. In the book of Matthew 7:24 and 25 the Bible says that “Therefore whosoever heareth these saying of mine, and doeth them, I will liken him unto a wise man, which built his house upon a rock: And the rain descended, and the floods came, and the winds blew, and beat upon that house; and it fell not: for it was founded upon a rock.”
All project schedules are grounded in individual activities. Agile techniques of project management are used mostly in cases where the client does not fully understand the needs of the project from the start. The client and the project team can therefore always deliberate and find the elaborate ways to reduce the interdependency rates. The schedules for agile projects are usually limited to the volume of work that the resources assigned to the project can always handle. Stakeholder management ensures that such measures are put into consideration.
The team workers to whom the project has been assigned should always remain on the plan for each repetition preferably for the entire project time. PMBOK knowledge area and process groups are important aspects which should guide the project managers on how to manage the available resources to serve for the project at hand. The step by step guide through the considerations to make is very significant in the sense that the project manager can see from what point he or she is coming from and to which direction he or she is heading to.
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